Wedding Seating Chart Maker

Chart title

1. Guest list

One guest per line. Add a comma and a group to keep people together.Example: Maria Rivera, Rivera family. Spreadsheets with Name, Group and Table columns work too.

Import a file

2. Tables

ShapeSeats

3. Seat everyone

Keep people apart

One pair per line, for example “Ava Martinez / Liam Chen”. Auto-assign and shuffle avoid putting them at the same table.

4. Print and save

Guest seat finder QR code

Make a QR code for your welcome sign. Guests scan it, type their name and see their table. The chart travels inside the link; nothing is uploaded.

Last initials only (shorter code, more privacy)

21 guests · 21 seated · 0 without a seat · 4 tables · 28 seats

Drag names onto seats and tables around the room. On a phone, tap a name, then tap a seat.

Without a seat

Everyone has a seat.

Tables

Head table (4/4)

1. Sam Rivera
2. Jordan Lee
3. Alex Rivera
4. Casey Lee

Table 1 (6/8)

1. Maria Rivera
2. Luis Rivera
3. Ana Rivera
4. Tom Rivera
5. Rosa Diaz
6. Ben Diaz

Table 2 (6/8)

1. Priya Shah
2. Omar Haddad
3. Kate Miller
4. Nick Miller
5. Ivy Chen
6. Leo Grant

Table 3 (5/8)

1. Helen Lee
2. David Lee
3. Grace Lee
4. Peter Park
5. June Park

Your guest list stays in this browser. It is not uploaded, saved or used for ads or analytics, and files you import are read on your device. Refreshing or closing the page clears the chart, so use “Save project file” to keep working later. The seat finder link carries the names inside the link itself: anyone who has the link or QR code can read the list, so share it only with your guests.

A wedding seating plan in an evening

Start once your RSVP deadline has passed. Put the wedding party at the head table (or make it a two-seat sweetheart table), seat parents and grandparents at the closest round tables, then let auto-assign place families and friend groups.

Give each guest a group such as “Rivera family” or “College friends”. Couples and plus-ones should share a group so they always sit together.
Use “Keep people apart” for relatives who should not share a table.
Leave a spare seat or two at a few tables for last-minute changes.
Print the A–Z list for an escort card table or welcome sign, and send the CSV to your caterer if they need meal choices by table.

Head table or sweetheart table

A head table seats the couple with the wedding party along one side, facing guests. A sweetheart table seats just the two of you, which frees the wedding party to sit with their own partners. In the editor, choose “Head table (one side)” and set 2 seats for a sweetheart table.

Common questions

When should we make the wedding seating chart?

Draft the layout early, but assign seats after your RSVP deadline, once the guest count is final. Ask your venue and stationer when they need the final chart, and work back from that date.

Can guests find their seat on their phones?

Yes. Make a seat finder QR code, print it on your welcome sign, and guests type their name to see their table. Keep a printed chart as a backup.

Also on this site

More tools to try.

Seating chart maker

Drag-and-drop seating plan with round, rectangular, head and desk tables, guest list import, group auto-assign, keep-apart pairs, print to PDF, CSV export and a QR seat finder.

Classroom Seating Chart Maker and Random Seat Generator

Make a classroom seating chart with desks in rows, pairs or groups. Paste your class list, generate random seats in one click, keep certain students apart and print it.

Wedding Day Timeline Generator

Enter your ceremony time and get a printable wedding day timeline: hair and makeup start, photos with or without a first look, cocktail hour, toasts, dances and send-off.

Wedding Budget Calculator

Split your total wedding budget across venue and catering, photography, attire, flowers, music and more, and see the cost per guest. Adjust every share to your priorities.

Find My Seat

Guests: scan the QR code from the welcome sign, type your name and see your table. Hosts can make the code with the free seating chart maker.

The studio notebook

A useful place to begin.

Clear steps, considered details, and ideas you can put to use.

How to Make a Wedding Seating Chart, Step by Step

A practical order of work for turning a final RSVP list into a printed wedding seating chart, with timing, grouping tips and what to check before you print.

Wedding Seating Etiquette: Common Conventions and Your Options

How couples usually handle the head table, parents, divorced families, plus-ones, kids and tricky guests, with alternatives when the usual approach does not fit.

How Many People Fit at a Table: Round and Rectangular Sizes

Typical seat counts for round, rectangular and square tables from a party rental company, plus space per guest and aisle widths to plan around.

Classroom Seating Arrangements: Rows, Pairs, Groups and U-Shapes

When rows, pairs, groups of four, a horseshoe or stations work best, how to rotate seats, and practical tips for building a seating chart you can change.

Escort Cards, Place Cards and Seating Displays: What Each One Does

The difference between escort cards, place cards and a seating chart sign, how to choose between alphabetical and by-table displays, and when a QR code helps.

Import a Guest List From a Spreadsheet or RSVP Site

How to export a CSV from Google Sheets, Excel or an RSVP site, which columns the seating chart tool reads, and how to clean the list before importing.