Free seating plan for weddings and events
Seating Chart Maker
Paste your guest list, add round, rectangular or head tables, and drag people into seats. Auto-assign keeps families and friend groups together, a keep-apart list stops two people sharing a table, and the finished seating plan prints as a floor plan, table lists and an A–Z “find your seat” list. No sign-up: everything stays in your browser.
1. Guest list
2. Tables
3. Seat everyone
Keep people apart
4. Print and save
Guest seat finder QR code
Make a QR code for your welcome sign. Guests scan it, type their name and see their table. The chart travels inside the link; nothing is uploaded.
14 guests · 14 seated · 0 without a seat · 3 tables · 24 seats
Drag names onto seats and tables around the room. On a phone, tap a name, then tap a seat.
Without a seat
Tables
Table 1 (8/8)
- 1. Dana Cole
- 2. Chris Ward
- 3. Pat Kelly
- 4. Robin Shaw
- 5. Lee Morgan
- 6. Jamie Fox
- 7. Taylor Reed
- 8. Jordan Hayes
Table 2 (6/8)
- 1. Avery Stone
- 2. Riley Park
- 3. Quinn Bell
- 4. Drew Lane
- 5. Sky Moreno
- 6. Kai Brooks
Table 3 (0/8)
Your guest list stays in this browser. It is not uploaded, saved or used for ads or analytics, and files you import are read on your device. Refreshing or closing the page clears the chart, so use “Save project file” to keep working later. The seat finder link carries the names inside the link itself: anyone who has the link or QR code can read the list, so share it only with your guests.
How to make a seating chart
Work in four passes. The editor keeps your seats when you edit the list, so you can go back and forth.
- Guest list: paste names, one per line, or import a CSV from Google Sheets, Excel or your RSVP site. A second column becomes the group; a Table column seats people at that table automatically.
- Tables: choose a shape and seat count, then add one table at a time or press “Add enough for everyone”. Drag tables to match the room. Tap a table to rename it, change its size or delete it.
- Seats: press “Auto-assign by group” for a first draft that keeps each group at one table where it fits, then drag names to fine-tune. Dropping a name on someone else swaps them.
- Output: print the floor plan with table lists and an alphabetical list, save it as a PDF, download a CSV for your venue or caterer, or make a QR code guests scan to find their table.
Table shapes and sizes
Round tables take 2 to 16 seats, rectangular tables 2 to 24 with seats on both long sides, and head tables up to 20 seats facing the room. Rental companies commonly list a 60-inch round for 8 to 10 people and an 8-foot banquet table for 8 to 10; check your venue's actual tables before you settle the count.
Saving and privacy
There is no account. “Save project file” downloads a small .json file with your list and layout; open it later with “Import a file”. Nothing is stored on our side, which also means we cannot recover a chart you did not save.
Common questions
Is this seating chart maker free?
Yes. Every feature on this page, including PDF printing, CSV export and the QR seat finder, is free with no sign-up and no limit on the number of charts.
How many guests can it handle?
Up to 600 guests and 80 tables per chart. Very long lists make a dense QR code, so for big events turn on last initials only or make one code per room.
Can I import my guest list from Excel or Google Sheets?
Yes. Export a CSV and choose “Import a file”. The first row can be a header with Name (or First name and Last name), Group or Party, and Table. Without a header, the first column is the name and the second is the group.
Does it work on a phone?
Yes. Tap a name, then tap a seat. You can also drag with a finger. A laptop is easier for large rooms.
Sources and further reading
Seating plans for every kind of event
The same seating planner works for a wedding reception, a gala dinner, a bar or bat mitzvah, a reunion, a conference lunch or a classroom. Use round tables for conversation, long rectangular tables for family-style dinners, a one-sided head table for speakers, and desks or benches for classrooms and workshops.
Spacing and accessibility
Leave room to walk between tables once chairs are pulled out, and keep at least one route wide enough for a wheelchair. The 2010 ADA Standards use a 36-inch minimum width for accessible routes and a 30 by 48 inch clear floor space for a wheelchair; seat guests who use mobility aids near an aisle and close to the exit or restrooms.
Plan the day
More planning tools.
Wedding Seating Chart Maker
Plan your reception seating with a head or sweetheart table, round guest tables and family groups, then print a seating chart sign and an A–Z escort list or share a QR code.
Classroom Seating Chart Maker and Random Seat Generator
Make a classroom seating chart with desks in rows, pairs or groups. Paste your class list, generate random seats in one click, keep certain students apart and print it.
Wedding Day Timeline Generator
Enter your ceremony time and get a printable wedding day timeline: hair and makeup start, photos with or without a first look, cocktail hour, toasts, dances and send-off.
Wedding Budget Calculator
Split your total wedding budget across venue and catering, photography, attire, flowers, music and more, and see the cost per guest. Adjust every share to your priorities.
Find My Seat
Guests: scan the QR code from the welcome sign, type your name and see your table. Hosts can make the code with the free seating chart maker.
The studio notebook
A useful place to begin.
Clear steps, considered details, and ideas you can put to use.
How to Make a Wedding Seating Chart, Step by Step
A practical order of work for turning a final RSVP list into a printed wedding seating chart, with timing, grouping tips and what to check before you print.
Wedding Seating Etiquette: Common Conventions and Your Options
How couples usually handle the head table, parents, divorced families, plus-ones, kids and tricky guests, with alternatives when the usual approach does not fit.
How Many People Fit at a Table: Round and Rectangular Sizes
Typical seat counts for round, rectangular and square tables from a party rental company, plus space per guest and aisle widths to plan around.
Classroom Seating Arrangements: Rows, Pairs, Groups and U-Shapes
When rows, pairs, groups of four, a horseshoe or stations work best, how to rotate seats, and practical tips for building a seating chart you can change.
Escort Cards, Place Cards and Seating Displays: What Each One Does
The difference between escort cards, place cards and a seating chart sign, how to choose between alphabetical and by-table displays, and when a QR code helps.
Import a Guest List From a Spreadsheet or RSVP Site
How to export a CSV from Google Sheets, Excel or an RSVP site, which columns the seating chart tool reads, and how to clean the list before importing.
A few helpful answers
Before you begin.
Do I need an account?
No. Open the page and start. Save a project file if you want to keep working later.
Can I print the seating chart as a PDF?
Yes. “Print or save PDF” opens a print view with the floor plan, a list per table and an A–Z list. Choose “Save as PDF” as the printer, and landscape for wide rooms.
Is my guest list private?
Your list stays in your browser. The only time names leave the page is when you share a seat finder link, which carries them inside the link.